Job Responsibilities:
-Prepares procurement plans which reflect the milestone and time frames for major requisitions
-Prepare, update and maintain lists of prospective suppliers for each proposes acquisition or product
-Prepares Requests for Quotations (RFQ’s) and issues them to prospective suppliers.
-Receives and analyzes proposals/quotations for the purpose of determining which suppliers are responsible for the requirements of the solicitation and are within the competitive range.
-Conducts any necessary negotiations with suppliers regarding terms, conditions, and prices. Documents all negotiations.
-Performs or arranges for, as applicable, any necessary cost and price analysis, audits and pre-award, for the purpose of determining fairness and reasonableness of pricing and supplier responsibility.
-Prepares the necessary supporting documentation for the purpose of acquiring client consent, as applicable
-Conducts necessary pre-proposals, post-award, and other supplier company references
-Coordinates supplier delivery with lateral functions (inspection, quality control, accounting, traffic, etc).
-Negotiates documents and prepares Purchase Order, modifications, including but not limited to, termination actions for default or inconvenience.
-Obtain management’s consent for purchase actions, as applicable
-Negotiates documents and prepares appropriate Purchase Order documentation relating to claims and disputes.
-Administers Purchase Orders forms execution through final payment and retirement of records.
-Coordinates with the supplier and the requestor to resolve any changes (between the requested and the supplier quoted item/quantity details)
-Shall suggest alternative items considering the item quality, price expected delivery date and etc.
-Recommends economical delivery means within the expected period of delivery
-Closely and constantly follow-up with the suppliers and Projects for the pending Purchase Orders and update the status.
-Shall perform other applicable tasks and duties assigned within the realm of his knowledge, skills, and abilities.
